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Authority Details

Official Name: General Medical Council (GMC)

Country: United Kingdom (GB)

Notice Details

Procurement Procedure

Title: Office Cleaning

Short Decription: The GMC has a property portfolio of seven premises which are currently cleaned on a daily basis by a team of cleaners. The cleaners for the three largest offices are supervised by a non-cleaning supervisor. These three large offices also have a day janitor who undertakes to keep on top of kitchens and common areas between the hours of 08:00 and 17:00, this will be a 7 hour shift and the times may vary slightly at each GMC site location.

File Reference Number: GMC2086

Criteria

Procedure - Information about Lots

[C63] Requirements on lots
Please provide further information about the lots on this contract.

Procedure - CPV Codes

[C64] Procurement Procedure CPV
Procurement Procedure CPV

Bidder Information - Bidder Information

[2A7] - Trading status
Please provide your trading status: a) public limited company b) private limited company c) limited liability partnership d) other partnership e) sole trader f) third sector g) other (please specify your trading status)

[2A8] - Date of registration or date of formation
Please provide the date of registration (if applicable) or date of formation.

[2A9] Registration number
Please provide your registration number (company, partnership, charity, etc - if applicable)

[2A10] VAT number
Please provide your VAT number

[2A5] Enrolment in a relevant professional register
Are you registered with the appropriate professional or trade register(s) specified for this procurement and as set out in the procurement documents in the country where your organisation is established?

[2A1] SME

Are you a Small, Medium or Micro Enterprise (SME)?

[2A11] Persons with Significant Control

Please provide the details of Persons with Significant Control (PSC), where appropriate:

Name

Date of birth

Nationality Country, state or part of the UK where the PSC usually lives Service address

The date he/she became a PSC in relation to the company

Which conditions for PSC are met: 1) Over 25% up to (and including) 50%; 2) More than 50% and less than 75%; 3) 75% or more

[2A12] Immediate parent company

Please provide details of your immediate parent company:

Full name of immediate parent company

Registered or head office address

Registration number (if applicable)

VAT number (if applicable)

[2A13] - Ultimate parent company

Please provide details of ultimate parent company:

Full name of ultimate parent company

Registered or head office address

Registration number (if applicable)

Head office VAT number (if applicable)

[2A3] Form of participation
Are you bidding as part of a group or consortium?

[2A4] Subcontracting
Are you or, if applicable, the group of economic operators proposing to use sub-contractors?

Exclusion - Grounds for Mandatory Exclusion

[3A1a] The Common Law Offence of Conspiracy

Has the bidder been found to be guilty of a participation offence as defined by section 45 of the Serious Crime Act 2015

Conspiracy within the meaning of 

- section 1 or 1A of the Criminal Law Act 1977 or 

- article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 

where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA on the fight against organised crime?

[3A1b] Corruption

Within the past 5 years, anywhere in the world, have you or any person who:

1) is a member of the supplier's administrative, management or supervisory body; or

2) has powers of representation, decision or control in the supplier

been convicted of corruption offences.

[3A1c] Fraud

Has the bidder been found guilty of any of the following offences, where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the convention on the protection of the financial interests of the European Communities:

- the common law offence of cheating the Revenue;

- the common law offence of conspiracy to defraud; 

- fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978;

- fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;

- fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994;

- an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993;

- destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern Ireland) 1969;

- fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006;

- the possession of articles for use in frauds within the meaning of section 6 of the Fraud Act 2006, or the making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of that Act;

[3A1d] Terrorist offences or offences linked to terrorist activities

Has the bidder been found guilty of any offence:

- listed in section 41 of the Counter Terrorism Act 2008;

- listed in schedule 2 to that Act where the court has determined that there is a terrorist connection;

- under sections 44 to 46 of the Serious Crime Act 2007 which relates to an offence covered by the previous two points?

[3A1e] Money laundering or terrorist financing

Has the bidder been found guilty of money laundering within the meaning of sections 340(11) and 415 of the Proceeds of Crime Act 2002;

An offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996

[3A1f] Child labour and other forms of trafficking in human beings

Has the bidder been found guilty of:

-     an offence under section 4 of the Asylum and Immigration (Treatment of Claimants etc.) Act 2004;

 -    an offence under section 59A of the Sexual Offences Act 2003

 -    an offence under section 71 of the Coroners and Justice Act 2009;

 -    an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994

-    an offence under section 2 or section 4 of the Modern Slavery Act 2015

[3A1g] Participation in a criminal organisation

Within the past 5 years, anywhere in the world, have you or any person who:

1) is a member of the supplier's administrative, management or supervisory body; or

2) has powers of representation, decision or control in the supplier been convicted of participation in a criminal organisation offences.

[3A2a] Payment of taxes
Please confirm that you have met all your obligations relating to the payment of taxes both in the country in which you are established and in the UK.

[3A2b] Payment of social security
Please confirm that you have met all your obligations relating to the payment of social security contributions, both in the country in which you are established and in the UK.

Exclusion - Grounds for Discretionary Exclusion

[3B1] Breaching of obligations in the fields of environmental law

Within the past three years, anywhere in the world, have you been in breach of environmental law obligations?

To note that environmental law obligations include Health and Safety obligations. See Annex D

[3B2] Breaching of obligations in the fields of social law
Within the past three years, anywhere in the world, have you been in breach of social law obligations?

[3B3] Breaching of obligations in the fields of labour law
Within the past three years, anywhere in the world, have you been in breach of labour law obligations?

[3B4a] Bankruptcy
Is the bidder bankrupt?

[3B4b] Insolvency
Is the bidder the subject of insolvency or winding-up proceedings?

[3B4c] Assets being administered by liquidator
Is the bidder in a situation that its assets are being administered by a liquidator or by the court?

[3B4d] Arrangement with creditors
Is the bidder in an arrangement with creditors?

[3B4e] Business activities are suspended
Is the bidder in a situation that its business activities are suspended?

[3B4f] Analogous situation like bankruptcy under national law
Is the bidder in any analogous situation arising from a similar procedure under national laws and regulations?

[3B5] Guilty of grave professional misconduct
Within the past three years, anywhere in the world, have you been found guilty of grave professional misconduct?

[3B6] Agreements with other economic operators aimed at distorting competition
Within the past three years, anywhere in the world, have you been found guilty of distortion of competition?

[3B7] Conflict of interest due to its participation in the procurement procedure
Is the bidder aware of any conflict of interest within the meaning of regulation 24 due to the participation in the procurement procedure?

[3B8] Direct or indirect involvement in the preparation of this procurement procedure
Has the bidder or an undertaking related to it advised the organisation or contracting entity or otherwise been involved in the preparation of the procurement procedure?

[3B9] Early termination
Has the bidder shown significant or persistent deficiencies in the performance of a substantive requirement under a prior public contract, a prior contract with a contracting entity, or a prior concession contract, which led to early termination of that prior contract, damages or other comparable sanctions?

[3B10] Misrepresentation

Please answer the following statements:

1) The organisation is guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria.

2) The organisation has withheld such information.

3) The organisation is not able to submit supporting documents required under regulation 59 of the Public Contracts Regulations 2015.

4) The organisation has influenced the decision-making process of the contracting authority to obtain confidential information that may confer upon the organisation undue advantages in the procurement procedure, or to negligently provided misleading information that may have a material influence on decisions concerning exclusion, selection or award.

[3B11] - Modern Slavery Act
You are a relevant commercial organisation subject to Section 54 of the Modern Slavery Act 2015 if you carry on your business, or part of your business in the UK, supplying goods or services and you have an annual turnover of at least £36 million.

Selection - Technical and Professional Ability

[4B2] Subcontracting proportion

Where you intend to sub-contract a proportion of the contract, please demonstrate how you have previously maintained healthy supply chains with your sub-contractor(s)

Evidence should include, but is not limited to, details of your supply chain management tracking systems to ensure performance of the contract and including prompt payment or membership of the UK Prompt Payment Code (or equivalent schemes in other countries)

Selection - Modern Slavery Act 2015

[4C1] Modern Slavery Act
Are you a relevant commercial organisation as defined by section 54 ("Transparency in supply chains etc.") of the Modern Slavery Act 2015 ("the Act")?

Selection - Insurance

[4D1] Insurance - Employer’s (Compulsory) Liability
Please self-certify whether you already have, or can commit to obtain, prior to the commencement of the contract, the levels of Employer’s (Compulsory) Liability Insurance cover indicated below:

[4D2] Insurance - Public Liability
Please self-certify whether you already have, or can commit to obtain, prior to the commencement of the contract, the levels of Public Liability Insurance cover indicated below:

Selection - Skills and Apprentices

[4E1] Apprenticeships
Please confirm if you will be supporting apprenticeships and skills development through this contract

Selection - Data Protection

[4H1] Compliance with the UK General Data Protection law
Please confirm that you have in place, or that you will have in place by contract award, the human and technical resources to perform the contract to ensure compliance with the UK General Data Protection Regulations and to ensure the protection of the rights of data subjects.

[4H2] - GDPR technical facilities and measures

Please provide details of the technical facilities and measures (including systems and processes) you have in place, or will have in place by contract award, to ensure compliance with UK data protection law and to ensure the protection of the rights of data subjects. Your response should include, but should not be limited to facilities and measures:

to ensure ongoing confidentiality, integrity, availability and resilience of processing systems and services;

to comply with the rights of data subjects in respect of receiving privacy information, and access, rectification, deletion and portability of personal data;

to ensure that any consent based processing meets standards of active, informed consent, and that such consents are recorded and auditable;

to ensure legal safeguards are in place to legitimise transfers of personal data outside the UK (if such transfers will take place);

to maintain records of personal data processing activities;

and to regularly test, assess and evaluate the effectiveness of the above measures.

Selection - Health and Safety

[4I1] Health and Safety risks
Please describe the arrangements you have in place to manage health and safety effectively and control significant risks relevant to the requirement (including risks from the use of contractors, where relevant).

Selection - Payment in Contracts

[4J1] Supply Chain Payments
Please confirm you have systems in place to pay those in your supply chain promptly and effectively i.e. within your agreed contractual terms.